Location: Edmonton, AB
Contract Duration: 3 months with a possibility of extension
Estimated Hours Per Day: 7.25
Estimated On Call/Standby or OT Hours Per Month: 0
Estimated Workdays: 81

Estimated Start Date: 01-Nov-2021

Estimated End Date: 28-Feb-2022

Job Title: Records Management Clerk - Intermediate (File Room Project)

Project Overview

In order to facilitate this move, all the files in our current location need to be reviewed, inventoried, indexed, boxed, moved (or disposed of depending of their status), filed in the new location and then audited to ensure accuracy.

Our current file room has:

- 200,000 - 220,000 student files

- 4000 to 6000 Scholarships, program, and system files

File Management team is taking over the File Room and will work closely with the Records personnel to provide a complete filing management suite of service for this move. We are looking to hire 2 resources from this requisition to help us with this project.

ADDITIONAL DELIVERABLE DETAILS:

Tasks:

-Inventory and Audit

-Transitory records validation and disposal

-Inactive records valuation

-Active records valuation

-Prepare File Room

-Records for Move

-Integrate Services

Deliverables:

-Road map for current state to future state

-Transitory records disposed

-Records moved to inactive storage or disposition completed

-Complete active file Bar codes

-Floor plan developed and the new room prepared

-Courier contract in place, records boxed, moved, unpacked, and shelved

-File Management Procedures developed and validated

Description of Services

The records management clerk helps to identify, arrange and maintain records for compliance and risk management.

Duties will include the following but are not limited to:

• Review files determine retention and archiving periods.
• Paper and electronic filing.
• Lifting file boxes up to 30 lbs.
• Create inventory lists.
• Interpret records management regulations & policies.