Position: Contract Officer (multiple vacancies)

Location: Chalk River, Ontario (this is not a remote position)

Start Date: January 2021

Duration: 6-12 month contract

Job Responsibilities:

• Works with internal client to develop contract strategies, scope documents, critical success factors and evaluation criteria for identified procurement requirements
• Acts as the client interface and enabler to deliver solutions to specific projects and client groups and provides procurement support, expertise and coaching, as required to ensure alignment with policies, procedures and applicable terms and conditions and to create a fair and transparent procurement process.
• Applies professional judgement using a graded approach commensurate to the nature and risk of the specific acquisition.
• Conducts market research to determine approach to market and identify potential suppliers.
• Establishes strategic relationships with key suppliers who are aligned to the company's needs.
• Identifies new suppliers, agreeable terms and negotiate supply arrangement where appropriate, including discount structure and volume rebates with the company's best interest in mind.
• Develops, in conjunction with internal stakeholders, and issues contract documents (RFPI, RFEOI, RFP, RFPQ) to market and manages solicitation process.
• Conducts Bidders Meetings with prospective proponents and key internal stakeholders.
• Performs commercial evaluation of bid submissions and prepares detailed procurement recommendations reflective of greater commercial thinking and contextually relevant aspects of the commercial and technical evaluations.
• Prepares formal negotiation strategy, leads negotiations and prepares related documentation in conjunction with internal clients.
• Conducts contract award process, including issuing notification of award, letters of regret and providing proponents feedback where deemed appropriate.
• Authorize contract strategies, award recommendation and issues purchase orders, within the delegated financial authorities for the position.
• Coordinates lessons learned meetings in a manner that captures and communicates any lessons learned as a result of the procurement process and / or market engagement.
• Ensures risks and opportunities related to the procurement are identified, assessed, mitigated and managed effectively throughout the process.
• Provides post-award contract oversight during the execution of the contract.
• Maintains comprehensive procurement files documenting contractual requirements and communications.

Competencies :

• Post-secondary education in Business Administration / Supply Chain Management / Engineering / Contract
• Administration with 3-5 years pertinent experience or 8 years of equivalent experience with projects and / or construction projects.
• Knowledge and understanding of contract law, procurement practices / processes and tasks with emphasis on complex procurements where the participation of technical experts is required (technical experts, legal, quality assurance).
• Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and corresponding contract risks.
• Formal training and / or demonstrated experience in relationship management, conflict resolution and negotiation.
• Experience with automated procurement systems preferably Oracle, MERX, Bonfire, Aviva ProCon and ISN.
• Requires excellent communication skills, both verbal and written, and interpersonal skills to develop effective working relationships with internal clients and suppliers.
• Must be able to work in a team environment both within Supply Chain and with internal clients.
• Must be able to work independently, establish priorities in order to meet conflicting deadlines, and resolve conflicts promptly.
• Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, SharePoint).
• Outstanding organizational skills and oral and written communication capabilities.
• Strong sense of accountability, work ethic and analytical skills required.
• Willingness to put in extra hours as required.
• Demonstrated ability to lead others through influence rather than authority.
• Maintain clear, concise documentation on all stages of the procurement.
• SCMA Certification or enrolment in a Diploma program is an asset.
• Technical background or demonstrated understanding of design / construction contracts would be an asset. Knowledge and experience with a variety of Quality Assurance programs.