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Construction Site Admin
- Location Alberta
- Job type Contract
- Salary CA$20 - CA$30 per hour
- Discipline Power Generation and Distribution
- Reference JOB-22139_1651259120
Position: Construction Site Administrative Assistant
Location: Sharp Hills Wind Farm, Oyen, Alberta Canada
Start Date: April 1st
Contract length: ASAP - December 2023
Summary: The Construction Administrative Assistant is responsible for overseeing all administrative duties for a wind/solar energy construction site.
Main accountabilities:
- Coordinate RFI and submittal drawings process utilizing Procore (construction management platform)
- Manage construction project documentation and turnover process for multiple major construction contracts
- Interface with ProjectWise project data retention system
- Manage the setup of office space and stock supplies
- Ensure site meets company standards and OSHA requirements
- Take plan of the day (POD) and meeting notes and distribute accordingly
- Collect and enter data in Construction Progress Reporting (CPR) System
- Track and record site safety & spills data and enter into Appian System
- Order office supplies
- Assist with complying with safety, federal, and site-specific regulations and agreements
- Ensure accuracy of data on documents and certificates
- Process completion certificates utilizing DocuSign software
- Upload documents and certificates to applicable databases and information storage vaults
- Participate in weekly safety meetings
- Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
- Assist landowners with complaints and concerns
- Process invoices
- Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
- Assist in training updates
- Maintain employee files and time off requests
- Interface with and support on-site staff as needed
- Provide site support for finance team
- Additional duties as required
Required Skills & Experience:
- High school diploma
- 2+ years of office experience
- Proficient knowledge of Microsoft Office software (Word & Excel)
- SAP, DocuSign, Procore and Concur experience is desirable
- Excellent organizational skills including the ability to organize and maintain a fluid administrative process
- Problem-solving ability in a fast paced office environment
- Excellent written and verbal communication and presentation skills
- Proven ability to learn new software programs
- Experience with LAN and computer hardware troubleshooting and repair preferred