Position: Program Coordinator, Work Management
Pay Rate: $60/ - $70.00/
Duration: 1 year with possible 1 year extensions
Location: Tiverton, ON
Duties & Responsibilities:
- Monitor daily, weekly scheduled activities for all Building Trades Union (BTU) tasks on the daily schedule look ahead meeting (SLAM), T-2, T-5, T-12 and T-26 online station schedule
- Ensure BTU tasks Start/Finish times are correctly scheduled for all online work activities
- Provide updates to Work Management regarding potential scope for task sequencing/duration changes
- Report out at and speak to any assigned actions/updates during T-meetings
- Status of work, scope updates and schedule recommendations including: o Addition/removal of work and risks o Impacts o For any new Managed Exceptions, support or object
- Follow up with FTL/FLM to ensure that station tasks are on track or require to be moved/cancelled
- Ensure sign-offs are complete to the committed scheduled date by BTU/Vendor crews
- Prepare and provide material reports for projects team
- Other duties as required
The SPOC needs to assume ownership and provide oversight of all PMC work on the station plan.
This includes: A. Ensuring PMs are ready for execution if the work is bundled
B. Chasing Engineering for procedures for PM's so they can be completed if work is bundled or is a pre requisite.
C. Confirming and pushing the execution of associated corrective work that needs to be completed prior to the project work
D. Pushing FTL's to submit Work Requests so work can be added to the station plan
E. Fighting for project work to stay on the plan when other groups want to bumped it off or are competing for resources
F. Issuing SWA's if work is bumped off the plan
4) Help the PM's and FTL's plan, schedule and execute work.
5) Explain the Work Management process to the PM's and FTL's. Help the PM's and FTL's with all activities related to scheduling work. Hold their hand until they learn the process.
6) Introduce the PM's and FTL's to the Work Week Leaders, Ops, Mtce FLM's, etc, etc,,,,
7) Accompany the FTL's to the Shift Mgr. for SWA sign-off and approval as required. Some FTL's are very intimidated the first time they meet the Shift Mgr..
8) Work with Assessing to ensure tasks are assessed on time or new tasks are added as required.
9) Send Assessing a weekly PMC Project Backlog Report of tasks to be assessed.
10) Walk-about: visit B06 and B33 at least once a day, possibly twice a day depending on outstanding actions.
11) Resolve scheduling and planning issues with PMs and FTL's face-to-face when possible.
12) Meet with 3 to 5 PMs / FTLs per visit to B06 and B33.
13) Continually review work on the station plan to ensure it stays on the plan. Confirm work is not in the WZ-Bin or moved out to a future date without your knowledge.
14) Leverage and remind people of the "Ready to Work" program. Work with the T-26 Cycle Mgr. to ensure work is added to the plan.
15) Review work at T-0 and T+1 to confirm it was completed as scheduled. Reschedule or Scope Work Authorization (SWA) it immediately back on to the station plan if required.
16) Resolve material issues and confirm the status of material with Supply Chain. Send an email, follow up with a face-to-face meeting when possible.
17) Send the out the PMC Project - Online Work Management report every two weeks.
18) Present and review the PMC Project - Online Work Management report every Wednesday during Visual Mgmt Board (VMB) with the Work Week Leaders.
19) Help complete SWA's for the FTL's if they're maxed out.
20) Visit the maintenance shops a couple of times a week.
21) Work closely with Work Group Coords (WGC's) and Cost & Schedule Techs (CST's) from each Performance Team. Give them lots of heads up on projects which will be executed by their crews.
22) Coordinate Team Action Meetings (TAM's) and monthly meetings with project groups and key stakeholders such as Fuel Handling.
23) Visit the shops (stand in the shop) especially when work is scheduled on the weekend to make sure it's executed.
24) Communicate, communicate, communicate!!!
Skills & Experience:
- Must have previous Work Management experience, Ideally within a Nuclear Plant Outage Management
- Experience with Heavy Industrial/Construction Projects, ideally within the Nuclear Industry.
- Ability to work effectively with personnel of varying disciplines.
- Effective communication skills including verbal, written and presentation skills
- Proven ability to work effectively both independently and in a team based environment
- Demonstrated willingness to be flexible and adaptable to changing priorities
- Strong multi-tasking and organizational skills